When you think of corporate e-mail, do you imagine a user furiously tapping away at a keyboard whilst glued to a screen with Microsoft Outlook open? Most people do, as this is their only experience of what e-mail clients are out there for enterprise.
Microsoft’s productivity suite is ubiquitous with, well…, productivity. Their productivity suite is so dominant in that market that a plus point for its competitors is integration with Office. It’s no wonder that you may have not even considered whether or not there is a product that could do everything that you could ask of Microsoft Office 16 but also be ‘better’ for your business.
Firstly, before any consideration of any productivity suite, cloud storage platform or backend e-mail hosting platform you must first consider what your company needs. Undoubtedly, the reigning champ of the enterprise productivity sphere probably has something to offer your business and to deny that would be foolish, but is it giving you the bang for its buck that it should?
Do you have power users? Now for this question, you’ll have to ask what the technical level of your staff is. If they regularly are using pivot tables in excel, running enormous databases through access or are permanently churning out high quality copy, then you’ll probably want to go with Microsoft Office. Your staff will be familiar with the interface (probably) and they will use all of the extra features that it provides, in this case Microsoft Office makes sense to have. However, if it is something that your staff will use only occasionally, maybe you could afford to save money and possibly hardware resources to use something more lightweight.
Do you have an affinity for Open Source? Some companies pride themselves on transparency, being on the cutting edge and most importantly having a strong code of ethics- to these companies Open Source software essentially sells itself. Aside from it being free (really free) Open Source software is developed, bug-tested and built for the community that surrounds it. The software grows with its user base. Microsoft Office is the antithesis of open source, so much so that there is a plethora of similar productivity applications that have been created and curated to be free and open source. The most notable of Office ‘clones’ currently is Libre Office- it is free and well maintained, however it lacks the same level of support and features that you get with the real McCoy.
Does your company value flexibility? To what extent? If your staff are always on the road or are often found switching between their laptop, desktop and iPad it may be worth looking at web-based productivity apps. There are many to choose from but the most notable are: Microsoft’s Office 365 and Google Docs. Both are excellent products and have strengths where the other have weaknesses, for this category it really comes down to what features your company values individually and there’s no clear winner here.
Microsoft Office 2016 really is the king of the enterprise productivity scene. Undisputedly so, the question you’ve got to ask is whether you need a powerhouse of a productivity suite or whether one of the thousands of other options could do as good of a job for your company at less of cost. If you’re still unsure, click the ‘contact us’ button on the navigation bar to speak to one of our advisors and we can make a recommendation based on your individual needs.